Position Purpose:

The Human Resources Administrator will provide administrative support to the HR, Finance, IT, and Purchasing departments, through a variety of tasks and responsibilities in recruiting, purchase orders, invoice tracking and generalized office support.  Additionally, the position perform overall office support responsibilities including front desk/reception, greeting of visitors and guests, ordering stocking of office supplies and participation in coordinator of office/departmental events.

Essential Functions:

•          Maintains a strong customer service attitude, enhancing employee relations and providing excellent service to internal and external personnel.
  •         Welcome and orient all visitors and guests consistently with a positive attitude as the “first impression” of the company
  •         Ensures coverage of the phones, mail disbursement, day-to-day flow of activities associated with the front desk. 
  •         Mailroom administration to include outbound and inbound mailings and overnight shipping (i.e. UPS, Fed Ex or DHL)
•         Utilizing and managing the visitor check-in system to keep track of guests entering and exiting the building
•         Plan and coordinate meetings
  •         Coordinate all arrangements including scheduling conference rooms and related equipment, preparing meeting materials, ordering meals, and arranging travel for out-of-town visitors.
•          Provide travel planning and expense processing and administration
  •          Make travel arrangements for interview candidates through corporate travel agency.  Responsible for providing complete travel itineraries and related documents, tickets, etc. in communication with candidates
• Order and maintain office supplies for the site
  •          Ensure the supply room and facility kitchens are clean an stocked daily
•          Coordinate the scheduling and maintenance of the company pool car.
• Maintain and post company communications on company communication system
• Support with the creation and processing of Purchase Orders and P.O. tracking for the Purchasing Department through the company’s resource planning system
• Process invoices and invoice tracking for Finance and Human Resources departments
• Assists with the recruiting process for assigned positions. Reviews resumes for applicability, contacts potential candidates, sets interviews, leads or assists with the new hire orientation process.
• ·        Participates on Human Resources project teams and conducts research on HR issues.
•          Act as a member of various employee engagement committee’s including: Wellness and Safety.
•          Performs other tasks and projects as assigned.