Hendrickson is searching for an Administrative Assistant to join their team in Woodridge, IL.

Primarily responsible for full administrative support of the Vice President/General Manager and General Manager of Sales & Business Development. Assignments include document and presentation preparation, meeting, and travel scheduling, maintaining calendars, etc. Coordinates various Division management activities and events. Responsible for administration of executive data and information.

·         Administrative Support for the VP/General Manager and General Manager-Sales and Business Development. 

·         Document preparation including memos, letters, reports, and presentations. Projects will utilize PC tools such as MS Word, Excel, and PowerPoint.

·         Coordinates travel schedules, makes travel arrangements, and organizes travel itineraries and obtains visas.

·         Coordinates key management meetings and visits by customers and VIP’s.

·         Coordinates, prioritizes, and handles all appropriate incoming mail, and telephone calls.

·         Schedules meetings and appointments with staff and external contacts; includes coordination of arrangements for conference rooms and food, if necessary. Prepares conference rooms per meeting agenda (e.g., set up of video conferences, video projectors, etc.)

·         Maintains the Vice President’s and Directors calendars. Tracks meetings schedule, business trips, company functions, etc.

·         Organizes monthly, quarterly, and annual results and prepares appropriate reports.

·         Establishes and maintains an effective and well-organized filing system.

·         Manages special projects.

·         Coordinate and organize monthly management review meetings (MRM).

·         Other duties as assigned.